Phase 1: Assessing Needs
The first phase is to gain a foundational knowledge about your community to see what information kind of support and resources they would like to receive.
Review data about your EB and immigrant student population and previous years’ engagement activities to fill out Planning Tool Phase 1 about what was effective and what can be improved upon. Use the sample survey to get you started with ideas on what types of activities you should plan for each of the three types of events.
BOY Survey
Paper/Fillable PDF
Google Form
Engagement Calendars
Secondary /
Intermediate /
Early Elementary
Phase 2: Planning & Preparation
Based on your community’s needs, determining the type of activity or event you would like to implement, you will need to establish measurable goals and prepare for the activity (Planning Tool - Phase 2)
Make sure to establish who will be responsible for the various tasks required like communication with parents, resources needed (reserve a room, create a presentation, record a video, etc.)
with a detailed description of what will happen.
Be sure to use the Training & Resources page to find ready-made sign in sheets, parent notes, and post-event/activity surveys if not
provided by your campus or district.
Phase 3: Implementing and Evaluating
The Planning Tool - Phase 3 will help ensure that each event or activity gathers the appropriate feedback and data to determine whether the activity was conducted successfully based on the goals set in Phase 2.
Determine what were some of the strengths and weaknesses of the activity and make recommendations for improvement for following events.
Be sure to use the Training & Resources page to find ready-made sign In sheets, parent notes, and post-event/activity surveys if not provided by your campus or district.
End of Year Survey
Paper/Fillable PDF
Google Form
Phase 4: Communicating & Documenting
Make sure to document your Title III Engagement Activity using the Engagement Planning Tool - Phase 4. You should also keep a record of communication attempts with parents, handouts, agendas, and sign in sheets of your event along with any other relevant documentation.
Be sure to know what process is established for record keeping (electronic or paper) and where those records should be kept.
At the end of the school year, be sure to collect feedback from your community to prepare for the following year.
